NPLYFC AGM 2019 Agenda
Minutes
Apologies
Steve Bates, Mike Ruddick, Simon Moore.
Tournament Review
JC: extended thanks to all volunteers and the CS coaching team
Colin Smith gave a summary:
- review is generally very positive. We now have a 5 year trend to analyse
- 178 places, all filled except last year when the Club added another pitch to the tournament.
- Lots of responses this year from attendees
- Generally rated 93% excellent, 7% good: figures have got better over the 5 years, which is encouraging
- Venue was rated 67% excellent, 31% good. 1 person poor (issue with car parking: “issue with parking – long walk”
Matt Bennie: my parents have done car parking the last couple of years. Get some abuse, especially from people not involved in tournament (dog walkers etc) wanting to park
JC: we have learnt that we should send all attendees down to main NPL car park in future – there is plenty of room. Leave the side road to dog walkers etc
Floor: Testing area – people slipping on it, can we surround with fence? Also losing balls in the nettles
JC: not allowed to erect a proper fence, hard enough to put up pavilions near it
- Refreshments: restricted to a few stands. 87% happy with offering. Obviously the quality etc needs to be weighed up with potential profit.
JC: need many more volunteers. Still need parents to step up for their 1.5 hours per year volunteering
Floor: Half term week affect volunteering
JC: we want keep weekend the same because everyone knows this is NPL tournament week and we don’t clash with other Clubs’ tournament
AW: We have fewer of the older age groups, who are aware through experience of how many volunteers are needs. Need more from younger age groups. We Make Footballers setup has a downside: need to educate the new parents about the need for volunteers. Managers need to take a bit more ownership.
[Open discussion had of different carrot-stick methods to get volunteers]
- Format: expended game time to 12min, streaming ability, no penalties, more in younger age groups. Philosophy point. Feedback split: 50/50. 97% happy with format though.
JC: last year we had conflicts during penalty shoot-outs because of inexperienced young refs not being used to running a penalty shoot out.
CS: advised by FA that the new format is better for a child’s mental health.
Gareth M: may be dangerous to not allow substitutes during the knock-out stage.
Matt B: there is a part of the rule that allows substitution at refs discretion.
- Other comments are numerous and often conflicting! (pitch too small/big etc). Can’t please all…
- Referees: standard was generally very good. 85% good/excellent.
- Overall: 100% good or excellent. Feedback included “best tournament that we’ve been to”
JC: Lots of work this year for ~£2K profit – down on last year. The balance between profit and delivering a fun tournament needs to be looked at for next year in light of this.
Julie: Don’t underestimate the reputation that the club tournament has.
Reports
Reports from the Chair, Secretary and Treasurer were attached to the invitation and therefore were not read out. (They are attached to this page).No questions or comments.
Structure
JC: Addition of new roles to the committee:
- Head of Girls (need more girls teams)
- Head of Recruitment (for volunteers and players)
- Assistant Fixture Secretary (WP: not sure this has to be a formal role, nobody to nominate yet JC: keep it for when there is someone)
New roles: no objections – passed.
JC stepping down as chair, AW stepping down as Vice Chair.
Chair
James Cranston nominates Mel Read, Will Palmer seconds – passes with no objections
Vice-chair
Nerys Weir nominates Niz El-Chamaa, James Cranston seconds – passes with no objections
Secretary
James Cranston nominates Niz El-Chamaa Jamie Clarke seconds – passes with no objections
Treasurer
Niz El-Chamaa nominates Nerys Weir Mel Read seconds – passes with no objections
Fixture Secretary
Gareth Dixon nominates Will Palmer Matt Bennie seconds – passes with no objections
EBFA Secretary
James Cranston nominates Niz El-Chamaa [?] seconds – passes with no objections
SYL Secretary
James Cranston nominates Ben Walton Niz El-Chamaa seconds – passes with no objections
Social Secretary
Mel Read nominates Julie Smith James Cranston seconds – passes with no objections
Child Welfare
James Cranston nominates Steve B Antony Weir seconds – passes with no objections
Referee Coordinator
Will Palmer nominates Sarah Del Rio Seb Pizutto seconds – passes with no objections
Sponsorship Coordinator
Mel Read nominates Julie Smith James Cranston seconds – passes with no objections
Charter Standard Officer
James Cranston nominates Niz El Chamaa Mel Read seconds – passes with no objections
IT Officer
James Cranston proposes Will Palmer Mel Read seconds – passes with no objections
Equipment Coordinator
Will Palmer proposes Lee Drane James Cranston seconds – passes with no objections
Head of Recruitment
Mel Read proposes Seb Pizutto James Cranston seconds – passes with no objections
Head of Girls
MR: the person who was suggested for the role is away – potentially vote them in at first managers meeting of the season instead.
Discussion was had about Girls teams, age groups. Can be any age up to U18.
Training
MR: getting close to finalising. end of week?
WP: will teams keep the same slots where possible or if they want? MR: Yes
AC: Training starts late considering season starts beginning of Sept.
JC: we have funds for 26 slots (13 each side of Xmas). This may change next season
AOB
AW: when JC stepped up there was some reservation. After 5 years in charge, the Club is cash positive, we have a Nike agreement, proper policies in place, good training facilities and rota. He is handing the Club over in very good order.
NEC: added his thanks to James and Antony for their fantastic work in the previous 5 years and highlighted the fact that James did this without even being a parent of a player at NPL.
Meeting was closed.
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