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Protected: NPLYFC Managers Meeting Presentation Deck – 2/12/2019

NPL Youth Football Club Tournament Meeting Minutes 25/11/19

NPL Youth Football Club Tournament Meeting Minutes 25/11/19

Venue – NPL Sports Club, Sports Pavilion – 1930

Compiled by Nizar El-Chamaa

Attendees: Mel Read (MR) – Chairman; Nizar El-Chamaa (NEC) – Vice Chairman, Nerys Weir (NW) – Treasurer, Will Palmer (WP) – Fixtures Secretary, Sarah Del Rio (SDR) – Referee Coordinator, Seb Pizzuto (SP) – Recruitment Secretary, Julie Smith (JS) – Sponsorship Coordinator, Jamie Smith (JS) – U10 Dynamos, Gareth Morgan (GM) – U13 Blues, Matt Bennie (MB) – U14 Neutrons, David Coates (DC) – U7 Protons, Colin Smith (CS) – CS Coaching

Apologies for Absence:

U7 Atoms, U7 Stars, U8 Atoms, U8 Cosmos, U8 Rockets, U9 Galaxy, U10 Protons, U11 Atoms, U11 Protons, U11 Electrons, U12 Sharks, U12 Tigers, U12 Bulls

ITEM 1 – Tournament Update

CS:

Tournament date confirmed as 30^th and 31^st of May 2020 – Weekend before half-term
Potentially the last year for tournament to be run by CS Coaching
Kick offs to start 30 minutes early at 0900 and 1400 for morning and afternoon sessions on both days respectively
Registrations at 0830 on Saturday and Sunday
Saturday morning sessions: U11, U12 age groups on 7 pitches
Saturday afternoon sessions: U7, U9 age groups on 7 pitches
Sunday morning sessions: U10, U13 age groups on 8 pitches
Sunday afternoon sessions: U8, U14, U15 age groups on 8 pitches
Max squad sizes increased to increase revenue and gate receipts
Sin Bin rules in place
U9 + extra time – players to be taken off – after 2 mins at 2v2, subs can be used
No streaming at U14 and U15 age groups
New online Tournament Management System (TMS) to be used for fixtures and results: www.cscoaching.org.uk/tournaments2020 (click on NPL Youth)
Whiteboard still to be used in conjunction for transition purposes
Online entry and player forms to be used
Online registrations to be used
Live date for non-NPLYFC teams is Saturday 4^th of Jan.
CS needs to know the maximum number of NPLYFC teams. Better to cancel than want to be added later on.
Invites to teams will be sent out on that date.
NPLYFC to promote via Fixtures template
NPLYFC blacklist to include unwanted teams from last year
Tournament team fee to be raised to £45 from £40.
Car park required to be open 30 mins earlier due to earlier kick off times.
There was a total of 146 teams for 2019 tournament – not including NPLYFC teams
JS to work at adverts for tournament programme – CS to send templates
Questions on costs for programme, marquees
Improvements from last year’s tournaments include:
- More Volunteers
- More sponsorship
- Cost reductions

NEXT MEETING – Mon 3^rd Feb 7.30pm

NPL Youth Football Club Committee Meeting Minutes 25/11/19

NPL Youth Football Club Committee Meeting Minutes 25/11/19

Venue – NPL Sports Club, Sports Pavilion – 1830

Compiled by Nizar El-Chamaa

Apologies for Absence:

Lee Drane (LD) – Equipment Coordinator, Ben Walton (BW) – Registration Secretary, Simon Karrie (SK) – Coach Mentor, Steve Bates (SB) – Child Welfare Officer

ITEM 2 – Sectional Updates

MR + JS:

Richard Roberts (RR) is new trustree at NPL Sports Club.
Sports Sections have been siloed for too long and needs to change. Integrate to survive.
Funding from NPL will be down to Zero in 2020/2021
Sectional fees will be going up.
One combined pot across all sports sections for the sinking funds.
Mel to meet all sectional heads in due course.
Working closely with Cricket section to help them increase players
NPL Sports Section survey will be sent out
Discussions ongoing about 4G pitch at NPLSC
Wine tasting, quiz nights and January family day planned
NPLSC kitchen and catering is being considered for change – Halloumi Bites is on the list of potential companies taking it over

SDR:

Referee course in Jan with FA tutor – Waiting to confirm pitches
Attendees will need 5 games to qualify – working with Teddington Athletic Football Club (TAFC) to offer this
Whatsapp group for all refs already set up between NPLYFC, TAFC & Hearts Teddlothians.

NW:

Managers need to chase parents more with regards to sub fees.
Registration cards can no longer be withheld in the event of non-payment – need solution for this.

WP:

NPL pitches not being available for first weeks of league games had a knock on effect which meant NPLYFC teams having fewer home games. Not necessarily a bad thing considering pitch recovery times.
SYL U7 fixture secretary making life difficult as slow to upload fixtures.
SYL staffing issues not helping matters

SP:

Work on new NPLYFC website postponed due to likelihood of new integrated website required for all sections.
Potential for NPLYFC APP also to be licensed to other NPLSC sections.

NEXT MEETING – Mon 3^rd Feb 6.30pm

NPLYFC AGM 24.06.19

NPLYFC AGM 2019 Agenda

Minutes

Apologies

Steve Bates, Mike Ruddick, Simon Moore.

Tournament Review

JC: extended thanks to all volunteers and the CS coaching team

Colin Smith gave a summary:

review is generally very positive. We now have a 5 year trend to analyse
178 places, all filled except last year when the Club added another pitch to the tournament.
Lots of responses this year from attendees
Generally rated 93% excellent, 7% good: figures have got better over the 5 years, which is encouraging
Venue was rated 67% excellent, 31% good. 1 person poor (issue with car parking: “issue with parking – long walk”

Matt Bennie: my parents have done car parking the last couple of years. Get some abuse, especially from people not involved in tournament (dog walkers etc) wanting to park

JC: we have learnt that we should send all attendees down to main NPL car park in future – there is plenty of room. Leave the side road to dog walkers etc

Floor: Testing area – people slipping on it, can we surround with fence? Also losing balls in the nettles

JC: not allowed to erect a proper fence, hard enough to put up pavilions near it

Refreshments: restricted to a few stands. 87% happy with offering. Obviously the quality etc needs to be weighed up with potential profit.

JC: need many more volunteers. Still need parents to step up for their 1.5 hours per year volunteering

Floor: Half term week affect volunteering

JC: we want keep weekend the same because everyone knows this is NPL tournament week and we don’t clash with other Clubs’ tournament

AW: We have fewer of the older age groups, who are aware through experience of how many volunteers are needs. Need more from younger age groups. We Make Footballers setup has a downside: need to educate the new parents about the need for volunteers. Managers need to take a bit more ownership.

[Open discussion had of different carrot-stick methods to get volunteers]

Format: expended game time to 12min, streaming ability, no penalties, more in younger age groups. Philosophy point. Feedback split: 50/50. 97% happy with format though.

JC: last year we had conflicts during penalty shoot-outs because of inexperienced young refs not being used to running a penalty shoot out.

CS: advised by FA that the new format is better for a child’s mental health.

Gareth M: may be dangerous to not allow substitutes during the knock-out stage.

Matt B: there is a part of the rule that allows substitution at refs discretion.

Other comments are numerous and often conflicting! (pitch too small/big etc). Can’t please all…
Referees: standard was generally very good. 85% good/excellent.
Overall: 100% good or excellent. Feedback included “best tournament that we’ve been to”

JC: Lots of work this year for ~£2K profit – down on last year. The balance between profit and delivering a fun tournament needs to be looked at for next year in light of this.

Julie: Don’t underestimate the reputation that the club tournament has.

Reports

Reports from the Chair, Secretary and Treasurer were attached to the invitation and therefore were not read out. (They are attached to this page).No questions or comments.

Structure

JC: Addition of new roles to the committee:

Head of Girls (need more girls teams)
Head of Recruitment (for volunteers and players)
Assistant Fixture Secretary (WP: not sure this has to be a formal role, nobody to nominate yet JC: keep it for when there is someone)

New roles: no objections – passed.

JC stepping down as chair, AW stepping down as Vice Chair.

Chair

James Cranston nominates Mel Read, Will Palmer seconds – passes with no objections

Vice-chair

Nerys Weir nominates Niz El-Chamaa, James Cranston seconds – passes with no objections

Secretary

James Cranston nominates Niz El-Chamaa Jamie Clarke seconds – passes with no objections

Treasurer

Niz El-Chamaa nominates Nerys Weir Mel Read seconds – passes with no objections

Fixture Secretary

Gareth Dixon nominates Will Palmer Matt Bennie seconds – passes with no objections

EBFA Secretary

James Cranston nominates Niz El-Chamaa [?] seconds – passes with no objections

SYL Secretary

James Cranston nominates Ben Walton Niz El-Chamaa seconds – passes with no objections

Social Secretary

Mel Read nominates Julie Smith James Cranston seconds – passes with no objections

Child Welfare

James Cranston nominates Steve B Antony Weir seconds – passes with no objections

Referee Coordinator

Will Palmer nominates Sarah Del Rio Seb Pizutto seconds – passes with no objections

Sponsorship Coordinator

Mel Read nominates Julie Smith James Cranston seconds – passes with no objections

Charter Standard Officer

James Cranston nominates Niz El Chamaa Mel Read seconds – passes with no objections

IT Officer

James Cranston proposes Will Palmer Mel Read seconds – passes with no objections

Equipment Coordinator

Will Palmer proposes Lee Drane James Cranston seconds – passes with no objections

Head of Recruitment

Mel Read proposes Seb Pizutto James Cranston seconds – passes with no objections

Head of Girls

MR: the person who was suggested for the role is away – potentially vote them in at first managers meeting of the season instead.

Discussion was had about Girls teams, age groups. Can be any age up to U18.

Training

MR: getting close to finalising. end of week?

WP: will teams keep the same slots where possible or if they want? MR: Yes

AC: Training starts late considering season starts beginning of Sept.

JC: we have funds for 26 slots (13 each side of Xmas). This may change next season

AOB

AW: when JC stepped up there was some reservation. After 5 years in charge, the Club is cash positive, we have a Nike agreement, proper policies in place, good training facilities and rota. He is handing the Club over in very good order.

NEC: added his thanks to James and Antony for their fantastic work in the previous 5 years and highlighted the fact that James did this without even being a parent of a player at NPL.

Meeting was closed.

NPL Galaxy U9s – New Players Required

NPL Galaxy U9s are looking to recruit more players of all abilities for the new 2019/2020 season. Your child must be in Year 4 (next academic year) to qualify. Boys and Girls welcome.

Southampton Signs ex-NPL Player!

Many congratulations to Rylee Wright, who has been signed by Southampton FC to their U14 academy on a year’s contract .

Rylee had been with NPLYFC for 4 years from U8s and at an early age it was clear he had speed, could use both feet and an eye for goal.

While at NPLYFC Rylee started to attract attention and was scouted by Brentford, Chelsea and QPR, where he did extra training over 3 years, gaining experience in each of their development programs.

At U12 Rylee moved to Staines Town to play in the Sunday league, during which time Southampton FC scouted him. He spent 6 months at their London and Staplewood centres, as well as continuing at QPR’s development centre. In March 2018 both clubs offered him a 6 week trial; it was a difficult decision but Rylee chose Southampton. After a successful trial (in which he scored against Liverpool and Fulham!) Southampton signed him.

It has taken Rylee a lot of time, effort and commitment to get to this fortunate position and he expects each year to bring new challenges.

Rylee and his family would like to say a big thank you to all involved with the running of NPLYFC, his old teammates and for all the happy memories shared along the way.

U13 Cosmos New Players

NPL Youth U13 Cosmos are looking for suitable players to play in the top division of the EBFA. Games are on Saturday mornings and the coaching sessions are held Wednesday 7pm to 8.30pm at Twickenham Academy. Please contact Antony at nplantony@gmail.com for more information.

Nice people at NPL support their coach!

Our U11 coach, Ali, had the misfortune of having his bike stolen last Tuesday from Teddington station whilst coaching the team. To help Ali, who bikes from South London twice a week for training and matches, the team parents had a whip round and with £20 each Ali has a new bike and a very strong lock.

If anyone sees a bright orange BTwin mountain bike around town please call 0798130856. We’d like the bike back as well.

Parents Week! (My Magic Sports Kit)

It is Parents week in Sport from 1st to 7th October!

This is “Parents’ week” for all involved in junior sport. A video has been prepared in support of this in which a number of children speak about what can happen when parents are watching them play (a variety of) sports and how their (the parents) behaviour can affect the kids. It is not specific to football.

The video is available at:

https://thecpsu.org.uk/resource-library/2013/my-magic-sports-kit/

U11 Bulls looking for new players

NPL Youth U11 Bulls are looking for 2 new players for our friendly but competitive team. Could suit players from Saturday teams or those wishing to play a year up.

League: Surrey Youth League
Position: Defence, Midfield or Attack
Training: Tuesday evenings in Hampton from 18:00 – 19:00
Matches: Sunday mornings
Coach: UEFA Qualified
If you have any other questions or are interested please contact us:
Ben – 0792133108 – b_r_walton@me.com