NPL Youth Football Club Tournament Meeting Minutes 25/11/19

Venue – NPL Sports Club, Sports Pavilion – 1930

Compiled by Nizar El-Chamaa

Attendees: Mel Read (MR) – Chairman; Nizar El-Chamaa (NEC) – Vice Chairman, Nerys Weir (NW) –  Treasurer, Will Palmer (WP) – Fixtures Secretary, Sarah Del Rio (SDR) – Referee Coordinator, Seb Pizzuto (SP) – Recruitment Secretary, Julie Smith (JS) – Sponsorship Coordinator, Jamie Smith (JS) – U10 Dynamos, Gareth Morgan (GM) – U13 Blues, Matt Bennie (MB) – U14 Neutrons, David Coates (DC) – U7 Protons, Colin Smith (CS) – CS Coaching

Apologies for Absence:

U7 Atoms, U7 Stars, U8 Atoms, U8 Cosmos, U8 Rockets, U9 Galaxy, U10 Protons, U11 Atoms, U11 Protons, U11 Electrons, U12 Sharks, U12 Tigers, U12 Bulls

ITEM 1 – Tournament Update

CS:

• Tournament date confirmed as 30^th and 31^st of May 2020 – Weekend before half-term
• Potentially the last year for tournament to be run by CS Coaching
• Kick offs to start 30 minutes early at 0900 and 1400 for morning and afternoon sessions on both days respectively
• Registrations at 0830 on Saturday and Sunday
• Saturday morning sessions: U11, U12 age groups on 7 pitches
• Saturday afternoon sessions: U7, U9 age groups on 7 pitches
• Sunday morning sessions: U10, U13 age groups on 8 pitches
• Sunday afternoon sessions: U8, U14, U15 age groups on 8 pitches
• Max squad sizes increased to increase revenue and gate receipts
• Sin Bin rules in place
• U9 + extra time – players to be taken off – after 2 mins at 2v2, subs can be used
• No streaming at U14 and U15 age groups
• New online Tournament Management System (TMS) to be used for fixtures and results: www.cscoaching.org.uk/tournaments2020 (click on NPL Youth)
• Whiteboard still to be used in conjunction for transition purposes
• Online entry and player forms to be used
• Online registrations to be used
• Live date for non-NPLYFC teams is Saturday 4^th of Jan.
• CS needs to know the maximum number of NPLYFC teams. Better to cancel than want to be added later on.
• Invites to teams will be sent out on that date.
• NPLYFC to promote via Fixtures template
• NPLYFC blacklist to include unwanted teams from last year
• Tournament team fee to be raised to £45 from £40.
• Car park required to be open 30 mins earlier due to earlier kick off times.
• There was a total of 146 teams for 2019 tournament – not including NPLYFC teams
• JS to work at adverts for tournament programme – CS to send templates
• Questions on costs for programme, marquees
• Improvements from last year’s tournaments include:
  • More Volunteers
  • More sponsorship
  • Cost reductions

NEXT MEETING – Mon 3^rd Feb 7.30pm

NPL Youth Football Club Committee Meeting Minutes 25/11/19

Venue – NPL Sports Club, Sports Pavilion – 1830

Compiled by Nizar El-Chamaa

Attendees: Mel Read (MR) – Chairman; Nizar El-Chamaa (NEC) – Vice Chairman, Nerys Weir (NW) –  Treasurer, Will Palmer (WP) – Fixtures Secretary, Sarah Del Rio (SDR) – Referee Coordinator, Seb Pizzuto (SP) – Recruitment Secretary, Julie Smith (JS) – Sponsorship Coordinator.

Apologies for Absence:

Lee Drane (LD) – Equipment Coordinator, Ben Walton (BW) – Registration Secretary, Simon Karrie (SK) – Coach Mentor, Steve Bates (SB) – Child Welfare Officer

ITEM 2 – Sectional Updates

MR + JS:

• Richard Roberts (RR) is new trustree at NPL Sports Club.
• Sports Sections have been siloed for too long and needs to change. Integrate to survive.
• Funding from NPL will be down to Zero in 2020/2021
• Sectional fees will be going up.
• One combined pot across all sports sections for the sinking funds.
• Mel to meet all sectional heads in due course.
• Working closely with Cricket section to help them increase players
• NPL Sports Section survey will be sent out
• Discussions ongoing about 4G pitch at NPLSC
• Wine tasting, quiz nights and January family day planned
• NPLSC kitchen and catering is being considered for change – Halloumi Bites is on the list of potential companies taking it over

SDR:

• Referee course in Jan with FA tutor – Waiting to confirm pitches
• Attendees will need 5 games to qualify – working with Teddington Athletic Football Club (TAFC) to offer this
• Whatsapp group for all refs already set up between NPLYFC, TAFC & Hearts Teddlothians.

NW:

• Managers need to chase parents more with regards to sub fees.
• Registration cards can no longer be withheld in the event of non-payment – need solution for this.

WP:

• NPL pitches not being available for first weeks of league games had a knock on effect which meant NPLYFC teams having fewer home games. Not necessarily a bad thing considering pitch recovery times.
• SYL U7 fixture secretary making life difficult as slow to upload fixtures.
• SYL staffing issues not helping matters

SP:

• Work on new NPLYFC website postponed due to likelihood of new integrated website required for all sections.
• Potential for NPLYFC APP also to be licensed to other NPLSC sections.

NEXT MEETING – Mon 3^rd Feb 6.30pm

NPLYFC AGM 2019 Agenda

Minutes

Apologies

Tournament Review

• review is generally very positive. We now have a 5 year trend to analyse
• 178 places, all filled except last year when the Club added another pitch to the tournament.
• Lots of responses this year from attendees
• Generally rated 93% excellent, 7% good: figures have got better over the 5 years, which is encouraging
• Venue was rated 67% excellent, 31% good. 1 person poor (issue with car parking: “issue with parking – long walk”

• Refreshments: restricted to a few stands. 87% happy with offering. Obviously the quality etc needs to be weighed up with potential profit.

• Format: expended game time to 12min, streaming ability, no penalties, more in younger age groups. Philosophy point. Feedback split: 50/50. 97% happy with format though.

• Other comments are numerous and often conflicting! (pitch too small/big etc). Can’t please all…
• Referees: standard was generally very good. 85% good/excellent.
• Overall: 100% good or excellent. Feedback included “best tournament that we’ve been to”

Reports

Structure

• Head of Girls (need more girls teams)
• Head of Recruitment (for volunteers and players)
• Assistant Fixture Secretary (WP: not sure this has to be a formal role, nobody to nominate yet JC: keep it for when there is someone)

Training

AOB

Agenda

NPLYFC 2017 AGM Agenda NOTES

Minutes

Apologies

Kate Gait
James Fillingham
Joe Gallimore
Nigel Sinsbury

2016 Minutes

JC: proposed 2016 minutes
Seconded (adrian luckins)
No matters arising

2017 Tournament Review

JC showed the tournament feedback presentation from CS Coaching

CS: collated feedback from 175 teams (46 teams replied)
Overall
63% excellent
35% good

Admin
87% excellent
11% good

Venue
70% excellent
24% good

• main comment: pitches too close together

Refreshment
22% excellent
54% good

Format
46% execllent
39% good
15% satisfactory

Refs
74% excellent or good

• some issues with refs. 2 did not turn up (will not be invited next year. May be too many young

MR: can we invite more teams? CS: at capacity really. An even number of pitches easier to manage.
SB: comment: more smartly-dressed refs. @agreed
CS: PA being broken made it very difficult to communicate, need to double check it next year
JC: early tournament meeting this year (November) to sort out detailed actions from this tournament & start organising next year
TC: car parking feedback: no signage – so people were going in to Bushy Park rather than coming down the road! @better signage directing people

TC: why do we still have cricket matches? Can we improve that?

Exec Reports

• AGM Chairmans Report June 2017
• AGM Secretary’s Report June 2017
• AGM Treasurers Report June 2017

JC invited all to read printed reports.

@JC to forward on to WP to attach to minutes DONE
SB: kit spend up – did our spend go up because of extra kit for teams, with less sponsorship?
JC: 1. lack of sponsors 2. first year of Nike kit (had to hit target for Nike agreement)
AL: info about parental purchases?
JC: we have a detailed spreadsheet, can subtract what we bought as a club.
TC: more messaging / marketing needed to up the sales.
AL: need the marketing role to be filled (WP: did advertise this last year with 10% incentive)

Roles

NPLYFC Committee 2017-2018

JC: Name change – IT coordinator
JC: 4 vacant roles needed to be filled. Most importantly Secretary role.
SP: (secretary) moving away but will shadow the role
JC: CGL & SYL Secretary posts will be vreated for next season – one person (parent/official) from those league teams
JC: Next season the Secretary role will be just by dealing with County.
JC: CGL Secretary – one of the new managers
JC: SYL Secretary @need someone by 4th Sept (1st mgrs mtg).
(general discussion about poor attendance and lack of volunteering, no actions taken)

JC: Propose roles

Seconded (Gary Parker )

Exec Committee

JC: to the floor – general comments about set-up?
AL: Exec is required to make decsions quickly works well and should remain.
TC: we should be clear that the model allows people to be seconded into the group to help out
JC: Proposed

Seconded (Steve Bates)

Dates

JC showed the proposed calendar for the year

AL: what are the age groups for Friday/Saturday session for the end of season presentations? JC: Upto U13s Saturday, 14s+ for Friday

AOB

TC: safeguarding. We will police it more closely as we go. Events in FA have driven the need for this.
TC: Expect all officials to cooperate with this.
TC: Look for help with dates – bottleneck because of similar dates for expiry of checks. Will try to eleviate this by sending out a pre-emptive strike before the automatic mail goes out. Will be as flexible as possible, hopefully managers will be flexible also.

MR: are there any coaching courses coming up?
JC: October for ref course, September for coaches course.

The AGM was closed.